Guidelines for Use of Church Facilities
The buildings and properties of First United Methodist Church in Madison, WI are held in trust by the members of First United Methodist Church and the Wisconsin Annual Conference as a place of worship, Christian Education, nurture, outreach and service. These properties and facilities are to be used primarily for local church ministries.
However, we recognize that our ministries to members and to the community are enhanced through a broad use of our facilities. Therefore, it is our intent to make these properties and facilities available to other groups, including religious, charitable, cultural, community service, fellowship and educational groups, as well as to individuals that fall within these guidelines set by the Board of Trustees and the Discipline of the United Methodist Church (Ref.: paragraph 2532 and 2532.3 The Discipline).
God is best glorified and the ministry of Christ enhanced when the resources and gifts of the church can be used to enhance, and to change for the better, people’s lives. Our church building is a resource and a gift that can be used to truly make a difference.
Priorities: The use of the Church building should be consistent with the purposes of the First United Methodist Church and its program areas. All requests for use of the church building and grounds must be within the Board of Trustees guidelines and approved by the Business Administrator or the Senior Pastor.
The priorities for use of Church facilities are:
First – Programs, organizations and committees of the First United Methodist Church of Madison, WI. [Fee level: Tier I]
Second – Member use for special occasions. [Fee level: Tier II]
Third – Programs, organizations and committees of other United Methodist Churches. [Fee level: Tier II]
Fourth – Groups and organizations of other religious denominations and affiliations. [Fee level: Tier II]
Fifth – Non-profit community organizations on a regular basis [Fee level: Tier III]
Sixth – Non-profit community organizations/non-member special occasions on a one-time basis. [Fee level: Tier III]
Prohibited Activities: The church may not be used for any of the following:
- Partisan political groups.
- For-profit activities from which the church receives no direct benefit.
- Serving or consumption of alcoholic beverages.
- Any purpose which is not consistent with the goals and purposes of the First United Methodist Church.
In order to use Church facilities, each applicant must fill out an application and submit it to the Church office. Completion of the form is unnecessary for groups that are part of First Church; however, all events must be scheduled through the Church Office Manager.
Once an activity has been scheduled, the originator must fill out a Building Set Up Form.
User Fee: All users of the Church facilities other than programs, organizations and committees of the First United Methodist Church of Madison, WI are asked to share the cost of building maintenance, utilities and custodial service. These fees and expenses are shown here.
Other policies of note:
- FUMC is a smoke and alcohol free facility.
- Use of the sanctuary’s organ requires special permission from the Director of Music or the Church Organist.
- There is no food or drink (other than water) allowed in the Sanctuary or Chapel.
- Kitchen: Use of the kitchen requires meeting with the FUMC Food Ministry Coordinator. You may need to fill out a Kitchen Use Form.
- Damage and Insurance: All user groups are responsible for conducting their activities in a safe manner. Any and all damage to Church property shall be paid for and is the sole responsibility of the user. Non-United Methodist groups using church facilities on an on-going basis must provide evidence of adequate liability insurance coverage and, upon request, shall name the First United Methodist Church of Madison, WI as an additional insured.
- Children and Youth on premises: All youth activities shall be adequately supervised by adults at all times.
- Audio/Visual Systems: Our audio/visual and lighting control systems may only be used when an audio technician is present or by special permission and training from our .
- Music spaces: Use of our music room and/or music rehearsal spaces requires permission from our .
- Area of use is limited to that for which permission is granted. Continued and future use of these facilities is dependent on the care taken by users.